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Corvallis SD 509J (learn more)

Corvallis, OR (map)

Job Details

  • Job ID: 3092569
  • Application Deadline: Posted until Filled
  • Re-posted: May 24, 2019

Job Description

Administrative Assistant 2/Office Manager 

Hours: 8 hours per day
Contract Status: Regular/Probationary
Start Date: 19-20 School Year
Calendar: 230 Day
FLSA Status: Non-exempt Classified
Notes: Posting will be open until filled with earliest review on May 17, 2019. This position will provide the lead clerical support to the Food and Nutrition Services Department. The ideal candidate will have experience working in the school food service industry, is knowledgeable about USDA and ODE Food Service regulations, HACCP, and has the ability to train to staff.

To assist an administrator to manage a school, program, or division operation, and serve as a leader in the areas of fiscal management, risk management, personnel, communications and technology.
Essential Duties and Responsibilites
  • Serves as the senior administrative clerical staff responsible for supporting the building administrator(s) or department manager and provides administrative leadership to the office staff when appropriate.
  • Lead role in:
    • Identifying potential risk in the building, i.e., physical risk situations;
    • Knowing which resources to access (people, things, organizations);
    • Designing or providing input to a plan of action, as appropriate;
    • Interacting with appropriate people/organizations, and
    • Implementing the action plan.
  • Provides general clerical and support services for supervisor and/or department staff.
  • Provides positive customer service to all inquiries.
  • Exercises independent judgment to manage building/program operations in a manner consistent with administrative direction, district policies and procedures, and goals of the instructional program.
  • Assists the development and management of budgets, records, facilities, payroll and other business functions to ensure that building/program fiscal systems reflect district standards for quality and responsiveness to patrons, staff, and students.
  • Assists with building/program communications, both oral and written, in a manner that supports effective decision making and facilitates the work of other staff.
  • Under general direction of the administrator, schedules staff to maximize efficient use of instructional time.
  • Assists with hiring processes in the building/program. 
  • Within administrative guidelines, evaluates student records and places students appropriately within the instruction program, as assigned.
  • Assists others with clarification of policy, law, and contracts to help an employee, parent, student or community member understand what it means or what is expected.
  • Takes the lead in coaching other staff members, this may include providing training.  He/she may be asked to schedule work or otherwise lead the operations of the building/program.
  • Maintains high level of technology knowledge and serve as a coach for building/program staff.
  • Makes independent decisions, in response to requests for meetings or other commitments, to maximize the efficient use of administrative time.
  • Represents administrators, as assigned, in communications with staff, parents, the public, and students to facilitate issue resolution, provide accurate information, and support effective program management.
  • Maintains, stores, and retrieves information in a timely, accurate, and efficient manner using standard office systems, equipment, and software.
  • Supervises students outside the classroom, as assigned, to support the district's discipline and instructional programs.
  • Performs minor medical and health procedures as requested in a manner which meets state and district guidelines.
  • Provides other related services as assigned.
Note:    The above description is illustrative of tasks and responsibilities.  It is not meant to be all inclusive of every task or responsibility. To view the full job description, please see the attached document. 

General Performance Requirements
  • Perform duties in a courteous and efficient manner that builds the confidence of staff, students, and the public in the Corvallis School District and enhances learning.
  • Observe laws, district policies and procedures, and professional standards for the position.
  • Establish and maintain effective working relationships with school personnel, parents, students and the public; work collaboratively as a team member.
  • Maintain regular attendance at work and work activities and is punctual in meeting deadlines, attending meetings, and following schedule.
  • Carry out work responsibilities with strong organizational skills effectively under pressure of deadlines, difficult situations, interruptions, and new or emergency conditions.
  • Respect confidential information and the privacy of students, staff, and parents.
  • Support students and staff in the district’s career-related learning standards to encourage the development of independent work skills through career exploration and community involvement.
  • Develop job skills necessary to meet changes in the position.
  • Maintain personal appearance and hygiene appropriate to the position as defined by the district.
  • Meet applicable district physical ability/health and safety guidelines for the position.

  • Holds an associate’s (or higher) degree, or two years post secondary study.
  • Minimum of two years experience working in an office setting with increased level of responsibility over time.
  • Possess strong organizational and time management skills.
  • Ability to communicate effectively, both orally and in writing.
  • Mastery of office equipment and technology.
  • Ability to interact effectively and collaboratively with individuals and groups of all ages, which requires use of conflict resolution skills.
  • Ability to deliver positive customer service.
  • Ability to develop program budgets and provide oversight of expenditures within an established budget.
  • Ability to read and understand collective bargaining agreements, policies, administrative rules, and related documents.
  • Ability to facilitate group activities/meetings.
  • Ability to independently plan, organize, and carry out work assignments, and to plan and direct the work of assigned staff or students.
  • Ability to understand and explain the building/program's goals and carry out work assignments in a manner that supports those goals.
  • Ability to understand and implement the school/program's student discipline policy and to manage student behavior effectively outside a classroom setting.
  • Ability to effectively perform multiple, simultaneous tasks with numerous interruptions.
  • Ability to obtain specialized training as required.
  • Ability to travel among district facilities as needed; if driving, the ability to meet district driving standards.
  • Standard First Aid certification, or the ability to obtain certification within two months of hire, may be required.
  • Position Type: Full-time
  • Job Categories: Administrator > Director/Coordinator/Manager
    Administrator > Food Services
    Support Staff > Administrative Assistant
    Support Staff > Food Service
  • Contact Information

    • Karlie Adkins, HR Specialist
    • 1555 SW 35th Street
    • Corvallis, Oregon 97333
    • Phone: 5417575840
    • Fax: 5417573898
    • Email: click here

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