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20 - SUPERVISOR OF PAYROLL / PAYROLL ANALYST

Pueblo City Schools (learn more)

Pueblo, CO (map)

Job Details

  • Job ID: 3251955
  • Application Deadline: Posted until Filled
  • Re-posted: October 29, 2020

Job Description

THIS POSTING WILL REMAIN OPEN UNTIL FILLED AND WE WILL BEGIN REVIEWING APPLICATIONS ON APRIL 8, 2020

Job Title:             
Payroll Supervisor / Payroll Analyst
Work Year:           220 days
Department:        Human Resources
Reports To:          Chief Financial Officer
Salary Range:      Administrative Salary Schedule
Benefits:              Fringe Benefits based on PASE negotiated agreement
Status:                  FLSA Status: Exempt
 
SUMMARY OF FUNCTIONS: The Payroll Supervisor / Payroll Analyst provides a broad range of services related to the input, quality (standardization and training), and report generation of data gathered in the Payroll Department to support business and personnel needs throughout the District.  Employee serves as primary specialist of confidential employment and payroll related records and information.  Employee is responsible for ensuring, implementing and maintaining all payroll services wihin established guidelines and standards.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 

REQUIRED:
  • Bachelor's Degree in Accounting, Business Administration or related field
  • Minimum of five (5) years of experience at a supervisory level
  • Minimum of five (5) years of experience in payroll processing
  • Documented experience in the use of Spread Sheets and large scale accounting software programs
  • Employee must complete a fingerprint-based criminal background check and must be cleared by the Office of Human Resources
  • Must be able to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary
PREFERRED:
  • Three (3) years experience in accounting and/or auditing
  • Experience in interpreting federal rules, regulations, Colorado statutes, etc.
  • Experience analyzing and preparing payroll data
  • In-depth knowledge of payroll applications, ALIO accounting experience
  • Previous school district payroll experience involving negotiated agreements
  • Experience developing queries/reports
  • Experience and knowledge of the Affordable Care Act and its guidelines and requirements
OTHER QUALIFICATIONS/SKILLS:
  • Demonstrated ability to follow complex oral and written instructions
  • Demonstrated ability to be detail oriented with excellent proofing skills
  • Demonstrated ability to communicate effectively, both orally and in writing
  • Demonstrated ability to plan, prioritize, organize and execute work effectively, using independent judgment to provide overall direction for reaching organizational goals
  • Demonstrated ability to make independent decisions in accordance with established policies and procedures
  • Demonstrated ability to maintain complex financial/ payroll records, gather and compile data and prepare payroll reports accurately
  • Ability to establish and maintain effective working relationships with staff, students, parents, and other community members
  • Perform effectively in environments with frequent workload changes and competing demands
  • Ability to work tactfully and courteously with students, staff and the general public
  • Demonstrated ability to be patient with a strong customer orientation toward students, staff, parents, and other community members
  • Possesses an excellent work attitude and the ability and willingness to take ownership and responsibility for project completion
  • Set priorities which accurately reflect the relative importance of job responsibilities
  • Prioritize assignments to complete work in a timely manner
  • Work independently and follow through on assignments with minimal direction
  • Perform a variety of duties, often changing from one task to another of a different nature.
PERFORMANCE:
  • Ability to work collaboratively and individually on assigned tasks
  • Skilled in the use of technology and instructional media tools
  • Exceptional verbal and written communication skills
  • Demonstrates leadership, initiative, and student advocacy
  • Demonstrate management, problem solving, and organizational skills
  • Have excellent integrity and demonstrate good moral character and initiative
  • Demonstrate ability of program planning and ability to establish and manage budgets
  • Demonstrate knowledge and understanding of curriculum and program assessment, program development and evaluation, child growth and development, effective instructional strategies, classroom management, learning assessment and diagnosis, and research related to learning
  • Demonstrate knowledge of proven best practices in education
  • Knowledge of national, state, and District educational trends and goals

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES: 
The following statements of duties and responsibilities are intended to describe the general nature and level of work being performed by individuals assigned to this position.  These statements are not intended to be an exhaustive list of all duties and responsibilities required of all personnel within this position.  Actual duties, responsibilities, frequency, and percentages may vary depending upon building assignments and other factors. 
  • Work in conjunction with CFO for District’s overall budget development and payroll forecasting models 
  • Monitor payroll activities for all fund groups to include general fund and all support or restricted funds throughout fiscal year 
  • Assist in the budget development based on strategic objectives as communicated from the Board, Superintendent and CFO 
  • Analysis of payroll transactions, cost distributions, metrics, and statistics, including data input, tracking and reporting 
  • Participate in on-going planning and operating processes. Conducting cost/benefit and other types of analyses 
  • Examine payroll budget estimates for completeness, accuracy, and conformance with District policies, procedures, and regulations 
  • Assist CFO with annual planning process and monthly current estimates, payroll budget proposals and funding requests 
  • Assist CFO with performing payroll financial modeling to support budget, operating, and planning processes 
  • Assist CFO with the analysis of payroll operating expenses through monthly reviews of plans with respective budget owners, human resources and accounting for staff and student counts and expenditures 
  • Collaborate with School Board, Superintendent, CFO, Department Managers and Principals to develop a final consolidated budget and the payroll component 
  • Assist CFO in the design of effective payroll budget models for District buildings and departments 
  • Supervise all payroll functions, staff and assign duties within the department 
  • Interact closely with Human Resources Department and Accounting Department Supervisors 
  • Responsible directly and indirectly for the input and accuracy of employee data in the following areas: Salaries and extra duty pay; Excused leave/vacation; Voluntary deductions and fringe benefits; Garnishments; Severance/termination benefits; Fund/expenditure account distribution 
  • Maintain the data and operating files for the payroll system 
  • Maintain electronic data transmission operations and communicate with designated banks to assure timely pay for all employees 
  • Prepare, reconcile, and submit monthly, quarterly, and annual federal and state tax and wage reports 
  • Create and maintain queries to provide and assist various departments with payroll information 
  • Prepare, review, and submit payroll deduction reports to appropriate agencies and providers 
  • Review reconciliation of vendor invoices to computer generated reports and authorize payments to vendors 
  • Research and resolve payroll issues related to individual employees and well as overall payroll operations 
  • Supervise compliance with negotiated agreements for issues related to payroll 
  • Develop annual strategic plan for the department in cooperation with the other accounting department administrator 
  • Ensure all appropriate financial internal controls are in place and followed by staff 
  • Manage the implementations of new software modules that affect the payroll process in the accounting system and training of employees 
  • Responsible for knowing all aspects of the payroll accounting cycle 
  • Provide training to department and school personnel when needed 
  • Stay current with school finance legislation, Colorado Department of Education rules and regulations 
  • Serve on various and hoc committees as needed 
  • Perform any and all duties as assigned by the Chief Financial Officer

NON-ESSENTIAL DUTIES:
  • Other duties as assigned

Nature of Work:    
The employee is responsible to stay current with generally accepted accounting principles (GAAP), Colorado statutes, Colorado Department of Education financial policies and procedures and proposed legislative issues (federal and state). The employee is expected to use accounting and budget analytical skills to make decisions in resolving problems and to work professionally with all levels of district personnel.

SUPERVISION/TECHNICAL RESPONSIBILITY:  Responsible for evaluating 4 executive assistants
 
The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

PHYSICAL DEMANDS: While performing the duties of this job, the employee is required to stand; walk; sit; use hands and fingers to handle or feel.  The work requires the use of telephone and using fingers to operate computer keyboards.  The employee is continually hearing and speaking to exchange information. The employee is required to reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.
 
In an 8-hour workday, this job requires:
      R – Rarely (Less than .5 hr per day)               O – Occasionally (.5 – 2.5 hrs per day)
      F – Frequently (2.5 – 5.5 hrs per day)             C – Continually (5.5-8 hrs per day)
      NA – Not Applicable
  Pushing/Pulling
          Maximum weight:  40 lbs.
Physical Requirements
Sitting Continually
Stationary Standing Rarely
Walking (level surface) Occasionally
Walking (uneven surface) Occasionally
Crawling Not Applicable
Crouching (bend at knees) Occasionally
Stooping (bend at waist) Occasionally
Twisting (knees/waist/neck) Occasionally
Turn/Pivot Occasionally
Climbing (stairs) Rarely
Climbing (ladder) Rarely
Reaching overhead Occasionally
Reaching extension Frequently
Repetitive use arms Frequently
Repetitive use wrists Frequently
Repetitive use hands grasping Frequently
Repetitive use hands squeezing Occasionally
Fine manipulation Continually
Using foot control Not Applicable
Occasionally
Lifting
          Maximum weight: 40 lbs.
Occasionally
Carrying
         Maximum weight: 40 lbs.
Occasionally

 
WORKING CONDITIONS:
The noise level in the work environment is usually moderate.  The work is performed in a typical office environment.

Pueblo School District No. 60 does not discriminate on the basis of race, creed, color, sex, sexual orientation, gender identity/expression, marital status, national origin, religion, ancestry, age, disability, need for special education services, genetic information, pregnancy or childbirth status, or other status protected by law in admission, access to, treatment or employment in its educational programs or activities. Additionally, a lack of English language skills is not a barrier to admission or participation in activities. The following individuals have been designated to handle inquiries regarding the nondiscrimination policies: Eric DeCesaro, EEO/Affirmative Action/Title IX/Section 504 Compliance Officer for complaints involving employees, and Cheryl Madrill, Title IX Compliance Officer for complaints involving students. Both individuals can be located at 315 West 11th Street, Pueblo, Colorado 81003, (719) 549-7100. Complaint procedures have been established for students, parents, employees, and members of the public. (Policy AC, AC-R).


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  • Position Type: Full-time
  • Job Category: Support Staff > Accounting/Bookkeeping
  • Equal Opportunity Employer

    Pueblo City Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

    Contact Information

    • Human Resources
    • Pueblo, Colorado 81003

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