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20 - EDUCATIONAL SECRETARY / HIGH SCHOOL ATTENDANCE 410

Pueblo City Schools (learn more)

Pueblo, CO (map)

Job Details

  • Job ID: 3282702
  • Application Deadline: Posted until Filled
  • Re-posted: May 30, 2020

Job Description

This position is for the 2020-2021 school year.
 
Job Title:            Educational Secretary – High School Attendance
Work Year:         165 days (10 Months)
Department:       Secondary Education
Reports To:        High School Principal
Salary Range:    Educational Secretary Salary Schedule – Pay Grade 410
Benefits:             Fringe benefits based on PESPA Negotiated Agreement
Status:                FLSA Status: Non-Exempt
 

SUMMARY OF FUNCTIONS:

The purpose of the High School Attendance Secretary 410 is to perform secretarial/clerical duties involving the checking, follow-up, and recording of student attendance within established procedures.  Performs high level secretarial tasks and administrative assistance to principal and school staff to ensure the successful operation of programs

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
REQUIRED:
  • High School Diploma or equivalent
  • Three (3) years of secretarial/clerical experience
  • Typing certificate at the rate of 40 W.P.M.
  • Employee must complete a fingerprint-based criminal background check and must be cleared by the Office of Human Resources
  • Must be able to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary
PREFERRED:
  • Previous experience in high school office
  • Previous clerical experience in Pueblo School District 60
  • Spanish speaking skills
SKILLS AND KNOWLEDGE:
  • Hold a medical certification or obtain within 90 days of appointment (District Health and Wellness Office)
  • Previous experience with Windows-based computer systems, Infinite Campus, electronic mail, requisitioning, purchase orders, service requests, and other computerized processes
  • Ability to work under high pressure with a multitude of on-going tasks and last-minute deadlines and changes with minimal errors
  • Ability to prioritize, plan, organize, and work effectively, using independent judgment to complete assignments and meet timelines
  • Ability to relate well with District staff and the public and to understand their requests and needs and to respond to such requests in a professional and timely manner
  • Ability to make independent decisions in accordance with established policies and procedures
  • Ability to create and maintain a system for managing and maintaining large amounts of complex information
  • Superior telephone skills/etiquette with a strong customer orientation toward staff, students, parents, outside agencies, and the community.
  • Ability to establish and maintain a professional/effective working relationship with building staff, administrators, parents, students, city/county officials, and other community members
  • Possess an excellent work attitude and the ability and willingness to take ownership/responsibility for project completion; demonstrated ability to provide initiative in reaching organizational goals
  • Ability to maintain strict confidentiality in all aspects of assignments
  • Ability to coordinate daily activities and schedule with little supervision
  • Ability to be flexible and adaptable in a variety of situations
  • Ability to remain calm under trying circumstances
  • Ability to work with frequent interruptions
  • Excellent proofing skills; knowledge of English, proper grammar, style, syntax, spelling, and punctuation
  • Ability to set up and coordinate conferences, training sessions, workshops, and meetings

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

The following statements of duties and responsibilities are intended to describe the general nature and level or work being performed by individuals assigned to this position.  These statements are not intended to be an exhaustive list of all duties and responsibilities required of all personnel within this position.  This organization believes that every individual makes a significant contribution to our success.  That contribution should not be limited to assigned responsibilities.  Therefore, this position description is designed to define primary duties, qualifications and job scope but should not limit the incumbent nor the organization to the work identified.  It is our expectation that every employee will offer his/her services wherever and whenever necessary to ensure the success of the District’s/department’s goals.  Actual duties, responsibilities, frequency, and percentages may vary depending upon building assignments and other factors.
  • Act as receptionist for school, perform general office duties, keep an accurate and up to date filing system, operate appropriate office equipment, cordially answer telephone calls, receive office callers, assist faculty and students at counter, appease irate callers, give routine/established information to callers, act as a resource for individuals inquiring as to attendance areas, make appointments, screen incoming calls and visitors and refer to appropriate staff for action, take messages; assist in monitoring security camera and outside door access
  • Distribute school mail
  • Maintain confidentiality in all aspects of assignments
  • Receive and facilitate complaints and resolutions
  • Type correspondence and reports
  • Assist with filing student records i.e. doctor’s notes, attendance records, etc.
  • Issue return-to-class and excuse authorizations
  • Perform duties related to hourly or daily attendance following appropriate procedures
  • Confer with students regarding absences and refer to assistant principal when appropriate
  • Verify absences with parents/guardian by established procedure
  • Facilitate the duties of student office aides
  • Under the direction of the District Nurse, assist in the administering of medications to students as required
  • Assist in maintaining inventory of supplies and materials, perform related work as required
  • Responsible for all reports to the Student Records Department as assigned
  • Input student data on a daily basis; produce weekly student statistical reports for Pupil Personnel; assist the State Audit; maintain class lists and attendance reports;
  • Prepare survey forms for federally funded programs and other purposes upon request
  • Fill out homework sheets for students in ISE and place in teachers’ mail boxes
  • Assist with promoting the health and safety of students
  • Assist Community Advocate with attendance of students

NON-ESSENTIAL DUTIES:

  • Perform any and all other duties as assigned by the High School Administration
The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is required to stand; walk; sit; use hands and fingers to handle or feel.  The work requires the use of telephone and using fingers to operate computer keyboards.  The employee is continually hearing and speaking to exchange information. The employee is required to reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.
 

Physical Requirements:
Sitting                                                          Continually
Stationary Standing                                     Occasionally
Walking (level surface)                                 Frequently
Walking (uneven surface)                            Occasionally
Crawling                                                       Rarely
Couching (bend at knees)                            Occasionally
Stooping (bend at waist)                               Occasionally
Twisting (knees/waist/neck)                          Occasionally
Turn/Pivot                                                      Occasionally
Climbing (stairs)                                            Rarely
Climbing (ladder)                                           Rarely
Reaching overhead                                       Frequently
Reaching extension                                       Frequently
Repetitive use arms                                       Frequently
Repetitive use wrists                                     Continually
Repetitive use hands grasping                      Frequently
Repetitive use hands squeezing                   Occasionally
Fine manipulation                                          Continually
Using foot control                                          Not Applicable
Pushing/Pulling Maximum weight: 50 lbs      Occasionally
Lifting Maximum weight: 50 lbs                     Occasionally
Carrying Maximum weight: 50 lbs                 Occasionally
 
 

WORKING CONDITIONS:

The noise level in the work environment is usually moderate.  The work is performed in a typical office environment.
 
Instructions for Applying:
All applicants interested in and qualified for the posted position must submit an online application. Applications that are incomplete and/or not submitted with not be forwarded to the hiring administrator for review. The following will need to be uploaded with the application: current cover letter for the posted position; current resume; copy of transcripts conferring required degree and three current letters of reference (one of which must be from your current supervisor and all within two years), and any other materials requested on the application.
 
Please note: If hired, a new hire packet will be emailed and must be completed prior to processing. Fingerprints will be required for all employees of Pueblo School District No. 60 prior to your processing date.
 
Pueblo School District No. 60 does not discriminate on the basis of race, creed, color, sex, sexual orientation, gender identity/expression, marital status,
national origin, religion, ancestry, age, disability, need for special education services, genetic information, pregnancy or childbirth status, or other status
protected by law in admission, access to, treatment or employment in its educational programs or activities. Additionally, a lack of English language
skills is not a barrier to admission or participation in activities. The following individuals have been designated to handle inquiries regarding the nondiscrimination
policies: Eric DeCesaro, EEO/Affirmative Action/Title IX/Section 504 Compliance Officer for complaints involving employees, and Cheryl
Madrill, Title IX Compliance Officer for complaints involving students. Both individuals can be located at 315 West 11th Street, Pueblo, Colorado 81003,
(719) 549-7100. Complaint procedures have been established for students, parents, employees, and members of the public. (Policy AC, AC-R).


Si tiene alguna pregunta sobre esta información, por favor llame a la escuela de su niño.

 
  • Position Type: Full-time
  • Job Category: Support Staff > Secretary
  • Equal Opportunity Employer

    Pueblo City Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

    Contact Information

    • Human Resources
    • Pueblo, Colorado 81003

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